RUBRIC Generic Project Timeline
Research Repository Project – Example Timeline
Month 1
Investigate institutional repository software solutions via a literature review
Identify suitable test data for test installations
Obtain copyright holder permissions to use sample data in test installations
Obtain full-text documents for test data
Trial and evaluate software #1
Write 'Software #1 Evaluation' document
Identify IR stakeholders
Develop a survey format to determine academic researcher needs
Conduct an online survey to find out academic researcher needs
Month 2
Trial and evaluate software #2
Write 'Software #2 Evaluation' document
Combine evaluations to create 'Overall Software Evaluations' document
Prepare 'Software Recommendations' document
Meet with Library Management to elect an appropriate IR software solution to support institutional requirements (based on 'Software Recommendation' document
Collate and evaluate results of survey
Develop a strategy for ongoing communication with each stakeholder group - present this in a 'Communication Plan'
Consult with stakeholders regarding local issues, requirements and services
Month 3
Identify institutional repository RQF and DEST related issues (and reporting requirements)
Write Terms of Reference for Steering Committee - get these approved by DVC
Establish a Steering Committee meetings schedule
Send invitations to Steering Committee participants
Steering Committee Meeting #1
Identify and address repository issues relating to copyright and intellectual property rights in collaboration with institutional Copyright Coordinator
Establish and maintain a project webpage within the main institutional website
Develop a 'Collection Management Policy' for the institutional repository in collaboration with repository steering committee and service units
Configure Pilot installation
Populate Pilot installation
Month 4
Steering Committee Meeting #2
Identify USC research data held by the Office of Research
Obtain DEST reportable data exports from the Office of Research
Investigate workflow requirements
Map out 'Repository/Office of Research DEST Reporting Relationship and Workflow' document
Establish hardware and software requirements and specifications
Month 5
Steering Committee Meeting #3
Server build stage
Application installation stage
Repository software installation stage
Migrate data and configurations from pilot to final repository
Take repository from PILOT to PRODUCTION (unlaunched)
Training - Liaison Librarians
Month 6
Repository harvesting
Obtain and import full-text objects
Develop and implement training programs and resources relevant to user needs
Draw up ‘Service Level Agreements’
Identify staff and units responsible for the day-to-day repository support operations
Develop an institutional repository 'Marketing Plan' and materials in collaboration with Marketing and Communications staff
Repository marketing
Month 7
Repository launch
Repository marketing
Obtain and import full-text objects
Develop a 'Transition Plan' for the shift from project cycle to operational resource
Repository Project Timeline produced August 2007 by Kate Watson, RUBRIC Coordinator at the University of the Sunshine Coast
